Umucungabubiko w'Ibice by'Imodoka: Amabwiriza y'Ukoresha

Amazina yose, amaduka, amagaraji, referanse n'amafaranga biri ku mafoto y'ekara (urugero "Kevin Stock-Keeper", "QA Nyabugogo Spares", "QA Alpha Motors Ltd") ni amakuru y'igerageza ahimbano.

A. Intangiriro

Nk'umucungabubiko (stock keeper) ufasha gucunga sitoki y'iduka ry'ibice by'imodoka kuri Pickovo. Konti yawe ifungurwa n'umuyobozi w'iduka (shop admin, uruhare SPARE_PARTS_ADMIN), akaba ari na we ugena niba ukomeza gukora.

Ufite uru ruhare ushobora:

• kureba buri gice iduka rifite, igiciro cyacyo, ingano, aho kibikwa n'amateka yacyo
• kubona ibice vuba ushakisha cyangwa usikana kode y'imirongo (barcode)
• gukurikirana buri rugendo rwa sitoki rw'iminsi 30 ishize
• kureba ibice bitinda kugurwa cyangwa byahagaritse (deadstock), no kubishyiriraho igiciro cyo kugabanya
• kureba ubusabe bw'ibice amagaraji yoherereje iduka
• gusoma umwirondoro w'iduka

Ntushobora kongeraho cyangwa guhindura ibice, kwandika ibyinjiye cyangwa ibisohotse uhereye ku mapaji, gushyira ibiciro cyangwa kohereza kotasiyo (quotation), gutanga fagitire (invoice), kwandika ubwishyu, gusubiza ubusabe bw'ubufatanye, kureba amafaranga yasohotse, cyangwa guhindura igenamiterere ry'iduka cyangwa ifatabuguzi (subscription). Ibyo bireba umuyobozi w'iduka. Niba hari igikenewe gukorwa muri ibyo bice, bibwire umuyobozi wawe.

B. Gutangira

Kwinjira

1. Fungura https://fleet.heptadev.com/rw/login (/fr/login ku gifaransa, /en/login ku cyongereza, cyangwa ukoreshe EN / FR / RW ku ipaji).
2. Andika Imeri cyangwa Telefoni yawe n'Ijambo banga ryawe, hanyuma ukande Injira.

Igishushanyo 1: Ipaji yo kwinjira, imeri y'umucungabubiko yanditswemo.

• Wibagiwe ijambo banga? ikwemerera gushyiraho ijambo banga rishya ukoresheje imeri.
• Niba kwemeza inshuro ebyiri (two-factor authentication) bimaze gufungurwa kuri konti yawe, ubazwa kode y'imibare 6 iva muri porogaramu yawe y'ikizamini (authenticator).
• Nyuma y'amagambo banga 10 atari yo mu minota 15, kwinjira guhagarikwa by'agateganyo kuri iyo konti. Tegereza iminota 15 cyangwa usubiremo ijambo banga ryawe.
• Ku kwinjira kwawe kwa mbere, hindura ijambo banga ry'agateganyo umuyobozi wawe yaguhaye (reba C.6).

Ikibaho cyawe

Ugera ku Kibaho cy'Ibice by'Imodoka (Spare Parts Dashboard).

Igishushanyo 2: Ikibaho cy'Ibice by'Imodoka: imibare, ubusabe buheruka na kotasiyo ziheruka, hamwe n'urutonde rw'ibumoso rugufi rw'umucungabubiko.

Udusanduku tune tubara Ibiri muri Katalogi (Catalog Items, ibice bikora), Ubusabe butegereje (Pending Requests, butaratangirwa kotasiyo), Kotasiyo zitegereje (Pending Quotations, draft cyangwa zoherejwe) na Fagitire zose (Total Invoices). Munsi yabyo hari ubusabe butanu buheruka na kotasiyo eshanu ziheruka. Ushobora gufungura ubusabe. Kotasiyo zireba umuyobozi w'iduka gusa, bityo gukanda kotasiyo cyangwa umurongo wayo Reba byose (View all) bigusubiza ku kibaho cyawe.

Umurongo wo hejuru n'urutonde rw'ibumoso

• Umurongo wo hejuru (top bar): ihinduranya ry'ururimi (EN / FR / RW), akamenyetso k'ukwezi k'ibara ryijimye, inzogera y'imenyesha, n'izina ryawe. Kanda izina ryawe kugira ngo ubone Gusohoka.
• Urutonde rw'ibumoso (sidebar): Ikibaho; munsi ya Ibikorwa hari Ibisabwa na Gusikana inyandiko; munsi ya Ububiko & Ibice hari Ububiko na Ibicuruzwa byahagaritse. Hasi: ihinduranya Urumuri / Umwijima (Light / Dark), Gufunga (Collapse, igabanya urutonde rukaba udushushanyo gusa; shyira akanyo ku gashushanyo urebe izina ryako), n'izina ryawe na imeri yawe hamwe na buto yo gusohoka.

Gusikana inyandiko ifungura sikana y'inyandiko ikoresha AI, ikora gusa iyo gahunda y'iduka ryawe ikubiyemo ibikorwa bya AI.

C. Ibikorwa

C.1 Ububiko

Intego: kureba icyo iduka rifite n'aho kiri.

Fungura Ububiko (Inventory).

Igishushanyo 3: Ububiko uko umucungabubiko abubona: imibare, gushakisha, gusikana kode y'imirongo, muyunguruzi y'icyiciro n'udusanduku tw'ibice, nta buto zo guhindura.

1. Soma imibare: Ibice byose (Total Items), Ahantu (Locations), Sitoki nke (Low Stock), Byashize (Out of Stock).
2. Koresha tab z'ahantu (Byose, hanyuma imwe kuri buri bubiko bukuru cyangwa ishami) kugira ngo urebe sitoki y'ahantu hamwe.
3. Andika muri Shakisha ukoresheje izina, SKU, ikirango…, cyangwa ukande akamenyetso ka QR kugira ngo usikane kode y'imirongo cyangwa kode ya QR ukoresheje kamera yawe. Kode yasikanywe ijya mu kazu ko gushakisha.
4. Gabanya urutonde ukoresheje Ibyiciro byose (All Categories) na buto Byose / Sitoki nke / Byashize.
5. Kanda izina ry'igice kugira ngo ufungure ipaji yacyo: icyiciro, igipimo, igiciro cya kimwe, ikirango, utanga ibicuruzwa, ahantu, ingano, itariki iheruka yo kongera sitoki, icyo gice ahandi hantu, n'Amateka y'ingendo (Movement History) yacyo.

Imbibi: + Ongeraho Igice, + Ongeraho Ahantu, buto Injiza / Sohora / Subiza (In / Out / Return) na Hindura (Edit) bigaragarira umuyobozi w'iduka gusa. Iyo sitoki yinjiye, isohotse cyangwa igarutse, bibwire umuyobozi wawe kugira ngo abyandike, cyangwa umubaze niba iduka ryanyu rishaka kuguha uruhare rw'Umuyobozi.

C.2 Ingendo za sitoki

Intego: kugenzura icyagenze, ryari, n'uwabyanditse.

Fungura Ububiko → Ingendo (Movements).

Igishushanyo 4: Ingendo za sitoki: ibiteranyo by'iminsi 30 n'imbonerahamwe y'ingendo. Iyi mirongo ya Gusohora mu bubiko yakozwe mu buryo bwikora igihe iduka ryatangaga fagitire.

• Byinjiye byose (Total In), Byasohotse byose (Total Out) na Byasubijwe (Returned) biteranya iminsi 30 ishize.
• Shungura ukoresheje Shakisha igice…, Ubwoko Bwose (Kwinjiza mu bubiko, Gusohora mu bubiko, Gusubiza) na Ahantu Hose.
• Buri murongo werekana itariki n'isaha, ubwoko, igice na SKU, ahantu, ingano, inyandiko na Na (By, uwabyanditse). "Invoice #…" mu nyandiko bivuze ko sitoki yakuweho na fagitire.

Koresha iyi paji kugira ngo ugereranye ibiri ku gipangu n'ibiri muri sisitemu. Niba ibaruwe ritahuye, bimenyeshe umuyobozi wawe umuha igice, ahantu n'itandukaniro.

Buto zo kwandika Kwinjiza mu bubiko / Gusohora mu bubiko / Gusubiza na Ohereza XLSX (Export XLSX) bigaragarira umuyobozi w'iduka gusa.

C.3 Isesengura ry'ibicuruzwa byahagaritse

Intego: kubona ibice bitagurwa.

Fungura Ibicuruzwa byahagaritse (Deadstock).

Igishushanyo 5: Isesengura ry'ibicuruzwa byahagaritse: umubare kuri buri cyiciro, agaciro kafungiwe muri sitoki, n'iminsi buri gice kimaze kidakora.

• Ibice bishyirwa mu cyiciro Gikora (Active), Gitinda kugurwa (Slow-moving, nta rugendo mu minsi irenga 30 mu buryo busanzwe) cyangwa Cyahagaritse (Deadstock, iminsi irenga 90). Umutwe w'ipaji werekana imbibi z'ubu z'iduka ryawe.
• Agaciro kose (Total Value) kerekana amafaranga afungiwe muri sitoki. Umurongo w'Ikwirakwizwa ry'igishoro (Capital Distribution) werekana umugabane wayo uri mu byahagaritse cyangwa mu bitinda kugurwa.
• Shungura ukoresheje Byose, Byahagaritse, Bitinda kugurwa na Bikora.
• Kugabanya igiciro (Clearance, mu nkingi Igikorwa y'ibice bitinda kugurwa n'ibyahagaritse) isaba igiciro kiri hasi ku 30%. Gihindure hanyuma ukande Emeza (Apply) kugira ngo ugabanye igiciro cya kimwe cy'icyo gice. Banza wumvikane n'umuyobozi wawe ku biciro byo kugabanya, kuko igiciro gishya gikoreshwa kuri kotasiyo na fagitire zose zizaza.
• Ingero (Thresholds) ifungura igenamiterere ryo gushyira mu byiciro, ariko umuyobozi w'iduka gusa ni we ushobora kubika impinduka aho.
• Ongera ushyire mu byiciro (Re-classify) ishobora kutagira icyo ikora kuri verisiyo y'ubu (ikibazo kizwi ). Ibyiciro bihindurwa mu buryo bwikora buri munsi.

C.4 Ubusabe buturutse mu magaraji

Intego: kureba icyo abaguzi basaba, kugira ngo ugenzure kandi utegure sitoki.

Fungura Ibisabwa (Requests).

Igishushanyo 6: Ubusabe bwinjiye: uwasabye, umubare w'ibice, imiterere, itariki bikenewe n'itariki.

1. Buri murongo werekana Uwasabye (Requester, urugero igaraji), umubare w'Ibice (Items), Imiterere (Status, PENDING kugeza iduka ritanze kotasiyo, hanyuma QUOTED), Bikenewe ku wa (Needed By) n'Itariki (Date).
2. Kanda umurongo kugira ngo urebe ubusabe: uwabwohereje, itariki, inyandiko z'umuguzi n'Ibice byasabwe (Requested Items) hamwe n'ingano.
3. Genzura ko ibice biri ku gipangu (C.1) hanyuma ubishyire ku ruhande niba ari ko iduka ryanyu rikora.

Umuyobozi w'iduka gusa ni we ushobora gukora kotasiyo. Niba ubusabe bumaze kugira kotasiyo, imiterere yayo n'igiteranyo birerekanwa. Buto Reba Kotasiyo (View Quotation) ijyana ku ipaji ireba umuyobozi gusa, bityo igusubiza ku kibaho cyawe.

C.5 Igenamiterere ry'iduka (gusoma gusa)

Intego: kureba amakuru yemewe y'iduka: izina, aderesi, telefoni n'ibindi.

Nta murongo ku rutonde rw'ibumoso ufite. Fungura https://fleet.heptadev.com/rw/spare-parts/settings.

Igishushanyo 7: Igenamiterere ry'iduka: ibirango by'imiterere na tab Amakuru. Ku mucungabubiko imyanya ntishobora guhindurwa.

Ushobora gusoma imyanya ya Amakuru (Info: Izina ry'iduka, Ibisobanuro, Umujyi, Akarere, Aderesi, Telefoni, WhatsApp, Imeri, URL ya logo, Slug) n'ibirango Rikora / Ryemejwe / Rigaragara (Active / Verified / Public). Imyanya iba ifite ibara ry'ivu kandi nta buto yo kubika ihari. Tab Ikipe (Team) ntikwerekera abakozi, kandi ntushobora kongeraho amafoto. Baza umuyobozi wawe impinduka iyo ari yo yose.

Hasi, Saba gusiba konti (Request account deletion) ifungura ipaji ya Pickovo yo gusaba gusiba konti yawe bwite. Banza uvugane n'umuyobozi wawe mbere yo kuyikoresha.

C.6 Igenamiterere ryawe bwite, imenyesha no gutuma abandi

Aya mapaji nta murongo ku rutonde rw'ibumoso afite ku ruhare rwawe. Yafungure ukoresheje aderesi:

• /rw/settings: hindura Amazina Yose, Imeri, Telefoni n'ijambo banga ryawe. Andika Ijambo banga ry'ubu (Current Password), hanyuma irishya inshuro ebyiri, hanyuma ukande Bika impinduka (Save Changes). Ijambo banga rishya rikeneye byibuze inyuguti 8, harimo inyuguti nkuru, inyuguti nto, umubare n'ikimenyetso. Inama iri ku ipaji "Min. 6 characters" ntikiri iyo.
• /rw/settings/notifications: hitamo Muri porogaramu (In-App), Imeri cyangwa WhatsApp kuri buri bwoko bw'igikorwa, hanyuma Bika Amahitamo (Save Preferences).
• /rw/settings/referral: kode yo gutuma abandi y'iduka ryawe n'umurongo wo kwiyandikisha.
• Inzogera iri ku murongo wo hejuru ifungura imenyesha yawe.

D. Ibyo ushobora gukora n'ibyo udashobora gukora

Bishingiye ku mbonerahamwe y'uburenganzira yapimwe (ibice 5.2 na 5.6 by'igenzura, inkingi SPK) no kuri kode.

Iyo ufunguye ipaji udashobora gukoresha, Pickovo igusubiza ku kibaho cyawe cyangwa ku ipaji yo kwinjira. Iyo ni itegeko ry'uburenganzira, si ikosa.

E. Inzira zikunze gukoreshwa

Inzira ya 1: Gufasha gusubiza ubusabe bw'igaraji (igice cya W4)

1. Igaraji ryohereza ubusabe ku iduka ryawe rihereye ku isoko ryaryo ry'Ibice by'Imodoka.
2. Wowe: fungura Ibisabwa, fungura ubusabe bushya bwa PENDING hanyuma usome ibice n'inyandiko.
3. Wowe: genzura buri gice mu Bubiko (gishakishe cyangwa ugisikane), wemeze ingano ahantu hakwiye, kandi ubwire umuyobozi wawe niba hari igibuze.
4. Umuyobozi w'iduka akora kandi akohereza kotasiyo. Igaraji rimaze kuyemera, umuyobozi atanga fagitire.
5. Wowe: fagitire imaze gutangwa, genzura Ingendo. Ugomba kubona Gusohora mu bubiko (Stock Out) hamwe na nimero ya fagitire. Tanga cyangwa wohereze ibice.
6. Umuyobozi w'iduka yandika ubwishyu iyo bugeze.

Inzira ya 2: Igenzura ry'ibipangu rya buri cyumweru

1. Fungura Ububiko, hitamo tab y'ahantu, hanyuma ushungure Sitoki nke hanyuma Byashize.
2. Bara ibiri ku bipangu kuri ibyo bice hanyuma ubigereranye n'ingano zerekanwa.
3. Fungura Ingendo, zishunguwe kuri aho hantu, kugira ngo urebe impinduka ziheruka.
4. Ohereza umuyobozi wawe urutonde rugufi: ibice bigomba kongera gutumizwa, n'itandukaniro iryo ari ryo ryose hagati y'igipangu na sisitemu.

Inzira ya 3: Gusohora sitoki ishaje

1. Fungura Ibicuruzwa byahagaritse hanyuma ushungure Byahagaritse.
2. Umuyobozi wawe abyemeye, kanda Kugabanya igiciro kuri buri gice, shyiraho igiciro mwumvikanyeho hanyuma ukande Emeza.
3. Shyira ibice aho abakiriya babibona.

F. Gukemura ibibazo

G. Umutekano n'imikorere myiza

• Koresha konti yawe bwite. Ntuzigere usangiza ijambo banga ryawe cyangwa ngo winjire nk'umuyobozi wawe. Ibikorwa byakozwe by'iduka byandika uwakoze iki.
• Hindura ijambo banga ry'agateganyo umuyobozi wawe yaguhaye ku kwinjira kwawe kwa mbere, kandi uhitemo iritakoreshwa ahandi.
• Menyesha itandukaniro, ntubihishe. Niba ibaruwe ku gipangu na Pickovo bidahuye, bibwire umuyobozi wawe kugira ngo yandike ikosorwa.
• Banza mwumvikane ku biciro. Igiciro cyo kugabanya gihindura icyo buri muguzi uzaza azahabwa muri kotasiyo.
• Sohoka kuri mudasobwa zihuriweho cyangwa ziri ku meza y'iduka, kandi ugumane telefoni yawe ifunze niba uyikoresha mu gusikana kode z'imirongo.
• Bwira umuyobozi wawe ako kanya niba telefoni cyangwa ijambo banga ryawe bishobora kuba byabonywe n'undi muntu, kugira ngo ahagarike konti yawe.