Umucunga Ububiko (Stock Manager)

Amazina yose, indangamodoka, amafaranga n'amasosiyete biri ku mafoto (urugero QA Alpha Motors, Sam Stock-Manager (Alpha), Moses Mechanic (Alpha), Nyabugogo Auto Spares) ni amakuru y'igerageza yahimbwe mu rwego rwo kugenzura ubuziranenge.

A. Intangiriro

Nk'Umucunga Ububiko, ushinzwe ububiko bw'ibice by'imodoka (spare parts) bwa garaje. Utuma umubare w'ibiri ku bubiko uba ukwiye, utanga ibice abakanishi basaba, ugura ibibuze kandi ugahora uvugurura amakuru y'abatanga ibicuruzwa (suppliers).

Inshingano zawe za buri munsi akenshi zirimo:

• kugira ububiko (inventory) buhora bugezweho: kongeramo ibice, gushyiraho ibiciro n'urugero rwo hasi rw'ububiko, gutunganya aho ibintu bibikwa;
• kwandika buri mugendekere w'ububiko (stock movement): ibyinjiye, ibyasohotse, n'ibice byagaruwe;
• gusuzuma ibisabwa by'ibice (parts requests) biva ku bakanishi: kubyemeza no gutanga ibice ku kazi, cyangwa kubyanga utanga impamvu;
• gukora, kohereza no kwakira amabwiriza yo kugura (purchase orders);
• kugira urutonde rw'abatanga ibicuruzwa rugezweho;
• gusaba ikosora (correction) iyo umugendekere wanditswe utari wo. Umuyobozi ni we uryemeza, si wowe;
• gukurikirana ibicuruzwa byahagaritse (deadstock), ni ukuvuga ibice bimaze igihe kirekire bitagenda;
• kugura mu maduka y'ibice by'imodoka ari kuri Pickovo;
• gukuramo raporo z'ububiko n'iz'abatanga ibicuruzwa.

Ku byerekeye uburenganzira. Umuyobozi wa garaje yawe ni we ugena ibyo buri ruhare rw'abakozi rushobora gukora, mu Igenamiterere → Inshingano n'uburenganzira. Ubu buyobozi busobanura uburenganzira busanzwe bw'Umucunga Ububiko. Niba garaje yawe yarabuhinduye, ushobora kubona amapaji menshi cyangwa make kurusha asobanuwe hano.

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B. Gutangira

Kwinjira

1. Fungura https://fleet.heptadev.com/rw/login. Mu Gifaransa koresha /fr/login, no mu Cyongereza koresha /en/login. Ushobora no guhindura ururimi ukoresheje EN / FR / RW hejuru iburyo.
2. Muri Imeri cyangwa Telefoni, andika aderesi ya imeri cyangwa nimero ya telefoni garaje yawe yakwandikishije.
3. Andika Ijambo banga ryawe. Kanda ku kajisho niba ushaka kureba icyo wanditse.
4. Kanda Injira.

• Wibagiwe ijambo banga? (hejuru y'akazu k'ijambo banga) igufasha guhindura ijambo banga ryawe.
• Niba konti yawe ikoresha kwemeza mu byiciro bibiri (two-factor authentication), uzasabwa kandi kode y'imibare 6 iva muri porogaramu yawe y'umwirondoro (authenticator app).
• Nyuma y'amajambo banga 10 atari yo mu minota 15, kwinjira kuri iyo konti birahagarikwa by'agateganyo. Tegereza, hanyuma wongere ugerageze, cyangwa ukoreshe Wibagiwe ijambo banga?.

Ikibaho cyawe

Umaze kwinjira ugera ku Ikibaho cy'Ibicuruzwa (Inventory Dashboard). Kigaragaza ishami ryawe (urugero "QA Alpha Motors – Kicukiro") n'izina rya sosiyete.

Incamake y'uko wagenda muri porogaramu

Urutonde rw'ibumoso rushyizwe mu matsinda atya:

• Incamake: Ikibaho
• Ibikorwa: Imirimo, Ubusabe bwo gukosora, Impushya zo gusohoka, Gahunda, Gusikana inyandiko
• Ububiko & Ibice: Ibice by'imodoka, Ububiko, Imikoreshereze y'Ububiko, Ibicuruzwa byahagaritse, Ibisabwa by'Ibice, Amabwiriza yo Kugura. Manura urutonde kugira ngo ubone ibisigaye, harimo na Raporo.
• Hasi: agahinduzi Urumuri / Umwijima, Kugabanya (igabanya urutonde rukaba utumenyetso gusa; shyira akanyamanza ku kamenyetso kugira ngo ubone izina ryako), n'izina ryawe na imeri yawe hamwe na buto yo gusohoka.

Umurongo wo hejuru ufite agahinduzi k'ururimi EN / FR / RW, buto y'insanganyamatsiko (urumuri/umwijima), inzogera y'imenyesha n'izina ryawe. Kanda ku izina ryawe kugira ngo ubone aderesi ya imeri yawe na Gusohoka.

Imenyesha

Kanda ku nzogera kugira ngo ufungure Imenyesha. Ushobora guhinduranya hagati ya Byose na Ntarasomwa, gushungura ukurikije ubwoko, no gukoresha Shyira byose nk'ibyasomwe.

Umenyeshwa iyo:

• umukanishi asabye ibice by'akazi ("Parts requested … Asked by …", ni ukuvuga ibice byasabwe, uwabisabye);
• gusohora ibicuruzwa bituma igice gisigara ari gike ("Low Stock Alert");
• umuyobozi yemeje cyangwa yanze bumwe mu busabe bwawe bwo gukosora ububiko ("Stock change approved").

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C. Ibikorwa

C1. Ububiko

Intego: kubona buri gice ufite, aho kibitse, n'ingano isigaye.

Intambwe, gushaka igice

1. Kanda Ububiko ku rutonde rw'ibumoso.
2. Andika izina ry'igice cyangwa nimero yacyo (SKU) mu kazu ko gushakisha. Urutonde rurahinduka uko wandika.
3. Kugira ngo ugabanye urutonde, koresha Ibiciro Byose (ibyiciro byose), Abatanga Ibicuruzwa Bose, cyangwa utuzu Byose, Buke na Nta Bubiko.
4. Kugira ngo urebe ahantu hamwe gusa, hitamo akazu k'ahantu (urugero Alpha Main Store). Ububiko Bwose yerekana ahantu hose.
5. Kanda ku murongo kugira ngo ufungure igice.

Buto n'imyanya yo kuzuza

Imbogamizi: ibikoresho bihindura ububiko bikenera interineti. Iyo udafite interineti buto zabyo ziba zijimye.

C2. Amakuru arambuye y'igice

Intego: kubona ububiko bw'igice kimwe, igiciro cyacyo, uwagitanze, aho kibitse n'amateka yose y'imigendekere yacyo, no kugikoraho.

Urupapuro rugaragaza kandi uruziga rw'imimerere y'ububiko ("In Stock", "Low Stock" cyangwa "Out of Stock", n'urugero rwo hasi), igiciro cya kimwe, uwatanze, igihe cyongerewe bwa nyuma, Ububiko ukurikije ahantu, n'Imigendekere y'Ububiko. Buri mugendekere werekana ubwoko bwawo, uwawukoze, ryari, hehe, n'inyandiko nka "Received against QAMK-PO-2026-0007" cyangwa "Correction approved: recorded quantity was 2, corrected to 1".

C3. Imigendekere y'ububiko (igitabo cy'imigendekere)

Intego: kwandika ibicuruzwa byinjiye, ibisohotse cyangwa ibigarutse, no kureba cyangwa gusohora amateka.

Intambwe, kwandika umugendekere

1. Kanda Imikoreshereze y'Ububiko ku rutonde rw'ibumoso.
2. Kanda Kwinjiza mu bubiko, Gusohora mu bubiko cyangwa Gusubiza ibice.
3. Hitamo igice. Ushobora gushungura ukurikije ahantu, gusikana cyangwa kwandika SKU, cyangwa gushakisha izina.
4. Andika umubare.
5. Uzuza imyanya y'inyongera:

• Kwinjiza mu bubiko: Igiciro cya kimwe (RWF) (Unit Cost) kidategetswe. Iyo ugisize ubusa, hakoreshwa igiciro cya kimwe cy'igice.
• Gusohora mu bubiko: Impamvu, itegetswe. Hitamo Used in repair (byakoreshejwe mu gusana), Sold (byagurishijwe), Internal use (byakoreshejwe imbere muri garaje) cyangwa Written off (byakuwe mu bubiko). Gukura mu bubiko bisaba kandi inyandiko ivuga icyabaye. Ushobora kongeraho Indangamodoka idategetswe.
• Ubwoko bwose: Amanotisi adategetswe.

6. Bika umugendekere.

Icyitezwe: umubare usigaye uhita uhinduka kandi umugendekere ugaragara mu gitabo, werekana umubare usigaye nyuma yawo.

• Kwinjiza mu bubiko bitaziguye nabyo bikora ibwiriza ryo kugura ryikora, rimaze gushyirwaho Byakiriwe (Received). Ibi bituma amateka yo kugura aba yuzuye (reba C6).
• Iyo Gusohora mu bubiko bituma igice kigera ku rugero rwo hasi cyangwa munsi yarwo, wowe n'abayobozi mubona Low Stock Alert (iburira ry'ububiko buke).

Imbogamizi:

• Ntushobora gusohora birenze ibiri ku bubiko. Ifishi iraburira "Exceeds current stock", na seriveri ikanga ivuga "Insufficient stock. Available: …".
• Buto z'imigendekere zikenera interineti.

Gushungura no gukuramo

• Iki: All Types (ubwoko bwose), Kwinjiza, Gusohora, Gusubiza, Ikosora.
• Hehe: gushakisha ukurikije igice.
• Ryari: Uyu munsi, Iminsi 7 ishize, Iminsi 30 ishize, Uku kwezi, cyangwa itariki yo kuva/kugeza.
• Kuramo raporo:
• Ibisigaye ku gice yerekana ibiri ku bubiko ubu. Amatariki ntakoreshwa.
• Urupapuro rw'umunsi rutondeka buri mugendekere w'umunsi umwe.
• Incamake y'igihe ireba igihe kuva/kugeza, ishyizwe mu matsinda ya buri munsi, icyumweru cyangwa ukwezi.
• Buri imwe ifite buto Kuramo Excel.
• Hejuru y'imbonerahamwe y'imigendekere, Sohora uru rutonde ikuramo imirongo igaragara gusa.

Gukosora umugendekere wanditswe. Umugendekere wanditswe ni igice cy'inyandiko za garaje, bityo ntushobora kuwuhindura cyangwa kuwusiba wowe ubwawe. Ahubwo usaba impinduka (reba C4). Kuri buri murongo w'igitabo:

• ikaramu nto iri iruhande rw'umubare ifungura Request Quantity Correction (gusaba gukosora umubare);
• Request correction iri iruhande rw'indangamodoka ifungura ikosora ry'indangamodoka;
• akamenyetso k'agatebo kari ku mpera z'umurongo gafungura Request void? (gusaba guhagarika). Kugira ngo ubyohereze, kanda Submit for Approval.

Buri busabe busaba impamvu y'inyuguti nibura 5. Igihe ubusabe bugitegereje, umurongo werekana "Correction pending", "Quantity correction pending" cyangwa "Void pending", kandi ntushobora gusaba ubundi busabe kuri uwo mugendekere. Ntushobora gukosora igice cyangwa aho kibitse. Kugira ngo ubikosore, saba guhagarika umugendekere hanyuma wandike umugendekere ukwiye.

C4. Ubusabe bwo guhindura ububiko

Intego: gukurikirana ubusabe bwawe bwo gukosora no guhagarika.

1. Kanda Ubusabe bwo gukosora ku rutonde rw'ibumoso, cyangwa Back to Stock Movements kugira ngo usubire inyuma.
2. Koresha utuzu Gutegereza, Byemewe, Byanzwe na Byose.
3. Buri busabe bwerekana agaciro ka kera n'agashya, impamvu, uwabisabye n'igihe, uwabisuzumye, n'inyandiko y'isuzuma iyo ihari.

Ibikurikira: umugendekere w'umwimerere ukomeza gukoreshwa kugeza igihe umuyobozi yemereje ubusabe.

• Ikosora ry'umubare ryemejwe: hakorwa umugendekere mushya w'Ikosora (Adjustment) w'itandukaniro.
• Guhagarika kwemejwe: umugendekere urasubizwa inyuma ukagumishwa mu gitabo, ushyizweho Voided (wahagaritswe).
• Ubusabe bwanzwe: inyandiko y'isuzuma ihora isobanura impamvu.
• Muri buri gihe ubona imenyesha.

Imbogamizi:

• Wowe urasaba; ntiwemeza. Buto Kwemeza no Kwanga ntizikugaragarira. Iyo ugerageje kwemeza mu bundi buryo, seriveri yanga ivuga "Only an administrator can approve or reject stock change requests."
• Nta muntu wemerewe kwemeza ubusabe bwe ubwe, n'umuyobozi ntabyemerewe. Undi muyobozi ni we ugomba kubusuzuma.

C5. Ibisabwa by'ibice

Intego: gusubiza ibyo uruganda rusaba. Iyo wemeje ubusabe, ibicuruzwa biratangwa bigashyirwa ku kazi.

Abakanishi basaba ibice bahereye ku kazi kabo. Wowe ntusaba ibice ubwawe. Urabisuzuma. Ibisabwa bishyirwa mu matsinda ukurikije akazi. Buri murongo werekana igice, SKU, uwasabye, inyandiko iyo ihari, n'imibare itatu: Requested (byasabwe), Available (bihari) na Missing (bibuze).

Intambwe

1. Kanda Ibisabwa by'Ibice ku rutonde rw'ibumoso.
2. Kuri buri murongo, hitamo kimwe muri ibi:

• Approve & issue (emeza kandi utange) ikura ibicuruzwa ku bubiko mu ntambwe imwe ikabyandika ku kazi nko Gusohora mu bubiko ("Used in repair").
• Anga igusaba kwandika impamvu ("Why? The mechanic will read this.", ni ukuvuga: kubera iki? umukanishi azabisoma). Hanyuma ukande Ohereza. Reka ifunga akazu utanze.

3. Ushobora gusubiza umukanishi mu butumwa buri munsi ya buri murongo.
4. Print requisition icapa urutonde ruriho nk'urupapuro rw'ibisabwa. Ukoreshe kugira ngo ugire kopi y'urupapuro mbere y'uko urutonde rurangira.
5. Iyo ububiko budashobora kuzuza akazi, hasi yako hagaragara umubare w'ubwoko bw'ibintu bigomba kugurwa. Kanda Send to procurement (ohereza ku bagura), ugenzure urutonde (hoherezwa imibare ibuze gusa), hanyuma wemeze. Ubusabe bw'abakanishi bukomeza gutegereza. Bwemeze ibicuruzwa bimaze kugera.

Ubutumwa ushobora kubona

• "None on the shelf / Only N on the shelf, approving will fail until it is restocked." (nta na kimwe ku bubiko / hari N gusa, kwemeza bizanga kugeza byongerewe).
• "This part has been deactivated…" (iki gice cyahagaritswe): anga ubusabe, cyangwa usubize igice mu bikoreshwa.
• "Another reviewer just handled this request": undi muntu yabanje kubusubiza.

C6. Amabwiriza yo kugura

Intego: gutumiza ibice ku watanga ibicuruzwa, hanyuma ukabyongera mu bubiko iyo bigeze.

Intambwe, gukora, kohereza no kwakira

1. Kanda Amabwiriza yo Kugura ku rutonde rw'ibumoso.
2. Kanda + New order (ibwiriza rishya).
3. Hitamo Igice, Uwatanze (cyangwa "Not specified"), Umubare, Igiciro cya kimwe n'Amanotisi adategetswe, hanyuma ubike. Ibwiriza rikorwa rifite imimerere Gutegereza (Pending). Ububiko ntiburahinduka.
4. Iyo umaze gutumiza ku watanga ibicuruzwa, kanda Ohereza ku murongo waryo. Imimerere ihinduka Ordered (byatumijwe).
5. Iyo ibicuruzwa bigeze, kanda Receive (akira). Umubare wongerwa mu bubiko, hakandikwa umugendekere wo Kwinjiza ("Received against QAMK-PO-…"), kandi imimerere ihinduka Byakiriwe.
6. PDF ikuramo ibwiriza iryo ari ryo ryose nk'inyandiko.

Imbogamizi:

• Ibwiriza ryakirwa rimwe gusa. Kongera kuryakira biranga ("Cannot receive an order that is RECEIVED").
• Ohereza ikora gusa ku bwiriza riri mu Gutegereza.

Ubusabe bwo kugura (procurement requests). Iyo hari ibibuze woherejwe uhereye ku Bisabwa by'Ibice, akazu "Procurement requests from the stock room" kagaragara hejuru y'urutonde. Uhereye kuri ako kazu ushobora:

• gukora amabwiriza yo kugura ku bisigaye kugurwa;
• gushyira ubusabe mu bikorwa;
• kubusangiza cyangwa gukuramo PDF yabwo;
• gukuraho imirongo yasangijwe;
• kubuhagarika.

Kwakira ayo mabwiriza byuzuza icyabuze.

Inyandiko iri munsi y'urutonde ("An order is also raised automatically whenever stock is received directly…") ni urwibutso ko n'ibyinjijwe mu bubiko bitaziguye nabyo bigaragara hano.

C7. Abatanga ibicuruzwa

Intego: kubika aho abatanga ibicuruzwa babarizwa n'igihe batwara kugeza ibintu, no kureba ibice bituruka kuri buri wese.

1. Kanda Abatanga Ibicuruzwa ku rutonde rw'ibumoso, cyangwa buto Abatanga Ibicuruzwa ku rupapuro rw'Ububiko.
2. Add supplier (ongeraho uwatanga) isaba ishami (iyo hari arenze rimwe), Izina, Umuntu uhagarariye, Telefoni, Imeri n'Igihe bitwara (iminsi) (Lead time).
3. Munsi y'abatanga ibicuruzwa banditswe, ibice bishyirwa mu matsinda hakurikijwe izina ry'uwabitanze. Kanda ku itsinda kugira ngo ubone ibice byaryo kandi ufungure icyo ari cyo cyose. Iburira ryerekana umubare w'ibike cyangwa ibyashize.
4. Ikaramu iri ku itsinda ifungura Edit Supplier (hindura uwatanga: izina n'aho abarizwa). Kubika bihindura buri gice cyose cyanditswe kuri izina ry'uwo watanga icyarimwe.
5. Koresha akazu ko gushakisha kugira ngo ubone uwatanga ibicuruzwa cyangwa igice.

C8. Ibicuruzwa byahagaritse

Intego: kubona ibice bitagenda, n'amafaranga afungiranyijwemo.

• Utuzu two hejuru tubara ibintu Deadstock (byahagaritse), Slow-moving (bigenda buhoro) na Active (bikora), hamwe n'Agaciro kose (Total value) gafungiranye mu bubiko.
• Itegeko rigaragara munsi y'umutwe. Bisanzwe, ikintu kimaze iminsi irenga 30 kidakoreshwa ni ikigenda buhoro, kandi ikimaze iminsi irenga 90 ni icyahagaritse.
• Gushungura: Byose, Byahagaritse, Bigenda buhoro, Bikora.
• Imbonerahamwe yerekana iminsi kimaze kidakoreshwa, ububiko, igiciro cya kimwe n'agaciro kafungiranye kuri buri kintu.
• Thresholds (ingero) igufasha guhindura imipaka y'iminsi yombi no gufungura cyangwa gufunga ishyirwa mu byiciro ryikora rya buri munsi. Kanda Bika kugira ngo ugumane impinduka zawe.
• Re-classify ikora ishyirwa mu byiciro ako kanya igasubiza urupapuro. Iyo nta kintu gihindutse, ikorwa ryikora rya buri munsi rikurikira rizavugurura urutonde.
• Clearance (kugabanya igiciro) igaragara ku bintu bigenda buhoro n'ibyahagaritse. Itanga igiciro cya kimwe cyagabanyijwe (70% by'icy'ubu). Hindura igiciro niba bikenewe hanyuma ukande Emeza.

Imbogamizi: Ibicuruzwa byahagaritse biri muri zimwe muri gahunda (plans) za Pickovo. Niba gahunda ya garaje yawe itabirimo, gufungura urupapuro bikujyana ku rupapuro rwo kwishyura.

C9. Ibice by'imodoka (kugura mu maduka y'ibice)

Intego: kubona amaduka y'ibice by'imodoka ari kuri Pickovo no kuyatumizaho.

1. Kanda Ibice by'imodoka ku rutonde rw'ibumoso. Shakisha amaduka ukurikije izina, cyangwa ushungure ukurikije umujyi.
2. Kanda Request Collab (saba ubufatanye) kugira ngo usabe iduka gukorana na garaje yawe. Buto ihinduka yerekana ko ubusabe butegereje kugeza iduka risubije. Iyo iduka ryanze, ushobora Re-request (kongera gusaba).
3. Reba Umwirondoro ifungura iduka: incamake y'urutonde rw'ibyo rigurisha n'ibitekerezo.
4. Ubufatanye bumaze kwemerwa, umwirondoro werekana ifishi Request Parts (saba ibice). Ongeraho ibintu (biva ku rutonde rw'iduka, cyangwa ikintu cyihariye gifite umubare n'igipimo), shyiraho Needed By (igihe ubikeneyeho) n'Amanotisi adategetswe, hanyuma ukande Send Request. Iduka rihita rigutegurira igiciro (quote).

Imbogamizi: uru rupapuro ruterwa na gahunda ya garaje yawe. Iyo udafite gahunda ikwiye ujyanwa ku rupapuro rwo kwishyura.

C10. Raporo

Intego: gukuramo imibare y'ububiko no gukurikirana ibikorwa by'uruganda.

• Download Center (ahakurwa raporo):
• Daily Stock Movement (imigendekere y'ububiko y'umunsi umwe, n'umubare usigaye uko ugenda uhinduka);
• Stock Movement Range (imigendekere y'igihe kuva/kugeza, mu matsinda ya buri munsi, icyumweru cyangwa ukwezi);
• Item Balance (Current Stock) (ibisigaye kuri buri kintu).
• Buri imwe ifite buto Excel.
• Inzira ngufi:
• Deadstock & Slow-moving ifungura C8.
• Stock Movements Ledger ifungura C3.
• Invoices & Payments na Expenses nazo zigaragara, ariko ntizifungurirwa Abacunga Ububiko bisanzwe. Kuzikanda bikugarura ku kibaho cyawe.
• Raporo za Garaji:
• Igihe ni Iki cyumweru, Uku kwezi, Amezi 3 ashize cyangwa Custom (icyo wihitiyemo).
• Imibare irimo imirimo yarangiye, igice cyakoreshejwe cyane, abakiriya basubira n'impinduka y'ububiko.
• Zisohore ukoresheje Kohereza PDF cyangwa Ohereza CSV.
• Imibare y'amafaranga irahishwa keretse umuyobozi wawe yaraguhaye raporo z'imari.

Raporo y'Abatanga ibicuruzwa (Supplier Report) yerekana uwatanze iki, ryari, no ku giciro ki.

1. Shyiraho Kuva, Kugeza, Uwatanze na Item or SKU (ikintu cyangwa SKU), hanyuma ukande Emeza. Reset ikuraho ibyo gushungura.
2. Hinduranya hagati ya By supplier (ukurikije uwatanze) na Every delivery (buri cyatanzwe).
3. Ohereza Excel ikuramo igisubizo.

Raporo z'Uruganda zireba imigendekere y'imodoka ya buri munsi: izinjiye, iziri mu rugo n'izasohotse.

1. Hitamo igihe: Uyu munsi, Ejo hashize, Iki cyumweru, Icyumweru gishize, Uku kwezi, Ukwezi gushize, Amezi 3 ashize cyangwa Uyu mwaka.
2. Hitamo Shyira mu matsinda Umunsi, Icyumweru cyangwa Ukwezi.
3. Koresha utuzu Incamake, Mu Ruganda, Byasohotse na Imikorere.
4. Koresha Muyunguruzi, Kohereza PDF cyangwa Kohereza Excel uko bikenewe.

C11. Imirimo

Intego: kubona imirimo ya garaje, urugero kugira ngo ugenzure icyo igice gisabwe kigenewe.

• Utuzu Active jobs (imirimo ikora) na History (amateka).
• Shakisha ukurikije akazi, indangamodoka cyangwa umukanishi, kandi ushungure ukurikije imimerere.
• Uburyo bwo kugaragaza: Board (ikibaho), Table (imbonerahamwe) cyangwa Cards (amakarita).
• + Akazi Gashya ifungura akazi gashya.
• Ku kibaho ushobora kwimura ikarita ikajya mu rundi rukiramende ukoresheje akamenyetso ko gukurura cyangwa Move. Buri gihe usabwa kwemeza, kandi hatangwa gusa ukwimura kwemerewe uruhare rwawe.

Ntushobora gushyikiriza abakanishi akazi, gufungura urupapuro rw'Abamecanique, cyangwa kwandika abakiriya baje ubwabo.

C12. Gahunda

Intego: kubona gahunda ba nyir'imodoka bafashe muri porogaramu ya Pickovo, n'imirimo yateganyijwe.

• Hinduranya hagati ya List (urutonde) na Calendar (kalendari).
• + New Appointment ikora gahunda nshya.
• Rambura closed appointments (gahunda zafunzwe) kugira ngo ubone gahunda zashize.

C13. Impushya zo gusohoka

Intego: gutanga urupapuro rwemerera imodoka cyangwa ibintu gusohoka mu rugo rwa garaje.

• + New Gate Pass ikora uruhushya rushya rufite impamvu, umukiriya, imodoka n'ibintu.
• Shakisha ukurikije nimero, umukiriya cyangwa indangamodoka, kandi ushungure ukurikije Open (zifunguye), Approved (zemejwe) cyangwa Closed (zafunzwe).

Imbogamizi: umuyobozi wa garaje gusa ni we ushobora kwemeza cyangwa gufunga uruhushya rwo gusohoka.

C14. Ibitekerezo (kureba gusa)

Ushobora gusoma ibitekerezo ba nyir'imodoka basiga nyuma y'akazi karangiye, no gushungura ukoresheje Not answered (bitarasubizwa). Gusubiza bikorwa n'umuyobozi cyangwa umwakira.

C15. Amapaji afungurwa kuri buri garaje

Bimwe mu bikorwa bigenewe ba nyir'imodoka biba bifunze kuri buri garaje kugeza Pickovo ibifunguye. Niba ibyawe bifunze, aya mapaji agaragaza "This feature is not enabled for your garage… contact Pickovo support if you would like it." (iki gikorwa ntikifungurirwa garaje yawe, vugana n'ubufasha bwa Pickovo niba ukibyifuza).

C16. Konti yawe

Umwirondoro wawe n'ijambo banga biri kuri https://fleet.heptadev.com/rw/settings, hamwe n'amahitamo y'imenyesha munsi ya /rw/settings/notifications. Nta kintu cya Igenamiterere kiri ku rutonde rwawe rw'ibumoso, bityo wandike aderesi.

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D. Ibyo ushobora gukora n'ibyo udashobora gukora

Iyi mbonerahamwe yerekana ibisanzwe. Umuyobozi wa garaje yawe ashobora kuba yarabihinduye mu Igenamiterere → Inshingano n'uburenganzira.

Ibyo udashobora gufungura (bisanzwe): Fagitire, Ibisoreshwa, Inkunga, Abakiriya baje ubwabo, Abamecanique, Ibirego, Kubahiriza amategeko, Icyemezo, urupapuro rw'Isoko ry'Amagaraji, Igenamiterere rya Garaje n'Inshingano, Umuryango wa Garage, na raporo z'imari cyangwa iza buri munsi. Iyo ufunguye kimwe muri ibi, ugarurwa ku kibaho cyawe.

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E. Imikorere isanzwe

E1. Umukanishi akeneye igice (imikorere W2)

1. Umukanishi: asaba ibice ku kazi, urugero ibyuma 2 bishungura umwuka (air filters) bya "Service – Corolla RAC 418 K".
2. Wowe: ubona imenyesha "Parts requested". Fungura Ibisabwa by'Ibice.
3. Wowe: genzura ko Missing ari zeru, hanyuma ukande Approve & issue. Ububiko buragabanuka (urugero kuva kuri 12 kugera kuri 10), kandi Gusohora mu bubiko bya 2 byandikwa ku kazi.
4. Iyo ububiko budahagije, wowe ukanda Send to procurement aho kwemeza, hanyuma wemeze ubusabe ibicuruzwa bimaze kugera (E2).
5. Umukanishi: amenyeshwa ko ibice byiteguye agakomeza akazi.

E2. Kongera ububiko ukoresheje ibwiriza ryo kugura (imikorere W2)

1. Wowe: mu Amabwiriza yo Kugura, kanda + New order. Hitamo igice n'uwatanga, andika umubare 20 n'igiciro cya kimwe, hanyuma ubike. Ibwiriza riri mu Gutegereza kandi ububiko ntibuhinduka.
2. Wowe: tumiza ku watanga ibicuruzwa hanyuma ukande Ohereza. Ibwiriza ubu riri muri Ordered.
3. Wowe: iyo ibicuruzwa bigeze, kanda Receive. Ububiko bwiyongeraho 20, kandi igitabo cyerekana "Received against QAMK-PO-…". Gukanda Receive bwa kabiri biranga.
4. Wowe: genzura umugendekere mu Imikoreshereze y'Ububiko, na nyuma muri Raporo y'Abatanga ibicuruzwa.

E3. Gukosora umubare wanditswe nabi (imikorere W2)

1. Wowe: mu Imikoreshereze y'Ububiko, shaka umugendekere (urugero Gusohora mu bubiko byanditswe nka 2 byagombaga kuba 1). Kanda ikaramu iri iruhande rw'umubare.
2. Wowe: andika umubare ukosowe n'impamvu y'inyuguti nibura 5, hanyuma wohereze. Umurongo werekana "Quantity correction pending".
3. Umuyobozi wa garaje: abisuzuma mu Ubusabe bwo gukosora akabyemeza. Umuyobozi wasabye ubusabe ubwe agomba kubuharira undi muyobozi.
4. Wowe: ubona "Stock change approved". Umugendekere w'Ikosora (Adjustment) w'itandukaniro uragaragara (mu igerageza, 30 yabaye 31).

E4. Gukuraho ibicuruzwa bigenda buhoro

1. Wowe: fungura Ibicuruzwa byahagaritse hanyuma ushungure Slow-moving cyangwa Deadstock.
2. Wowe: kanda Clearance ku kintu, uhindure igiciro cyatanzwe, hanyuma ukande Emeza.
3. Wowe: niba ibice ari byinshi birenze ibikenewe, tekereza kutongera kubitumiza, ukoresheje Raporo y'Abatanga ibicuruzwa kugira ngo urebe ibyaguzwe.

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F. Gukemura ibibazo

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G. Umutekano n'imikorere myiza

• Gumana konti yawe wenyine. Ntuzigere uyisangiza. Buri mugendekere, kwemeza n'ibwiriza byandikwa ku izina ryawe, kandi izina ryawe rigaragara mu gitabo.
• Sohoka kuri mudasobwa zihuriweho ukoresheje buto yo gusohoka iri iruhande rw'izina ryawe hasi y'urutonde rw'ibumoso cyangwa mu rutonde ruri munsi y'izina ryawe.
• Kwinjira mu byiciro bibiri. Niba konti yawe ibifite, bika neza porogaramu yawe y'umwirondoro. Akazu ko kubishyiraho kari ku rupapuro rw'igenamiterere rya garaje, Abacunga Ububiko batabasha gufungura bisanzwe, bityo ubaze umuyobozi wa garaje yawe niba ubikeneye.
• Ntuzigere ukosora ububiko n'intoki hanze ya Pickovo. Koresha Kwinjiza mu bubiko, Gusohora mu bubiko, Gusubiza, cyangwa ubusabe bwo gukosora kugira ngo habeho inzira y'igenzura.
• Tanga impamvu n'inyandiko zisobanutse ku byasohotse, ibyakuwe mu bubiko, ibyanzwe n'amakosora. Abakanishi n'abayobozi barabisoma.
• Akira gusa ibyageze koko. Bara ibyatanzwe mbere yo gukanda Receive.
• Capa urupapuro rw'ibisabwa mbere yo gukora ku rutonde rurerure rw'ibice bisabwe, kugira ngo ugire kopi y'urupapuro.
• Fata neza raporo wakuyemo. Dosiye za Excel na PDF zasohowe zirimo agaciro k'ububiko n'ibiciro by'abatanga ibicuruzwa.